How to add disclaimers to Out of office replies and emails from postmaster

There are two ways to add a disclaimer to an Out Of Office reply (Abwesenheitsassistent).

The first solution is to add <> to the list of licensed users. To do this follow the next steps:

Open the Policy Patrol Administration Console.
Go to Settings > Users
Click on Add. This will bring up the Import users wizard dialog.
Select the option Manual input and click Next to continue.
Add <> to both User name and Email address fields.
Click Finish to close the Import users wizard dialog and verify that <> is listed in the list of licensed users.

The second solution is to add a system parameter. To do this follow the next steps:

Open the Policy Patrol Administration Console and select Local server or the name of your server in the left hand pane.
Click on the System Parameters link in the right hand pane.
Enter the following Parameter name (Case Sensitive): MP_ACT_DISCLAIMER_INCLUDE_POSTMASTER
The Parameter value should be set to 1
Click on OK to close the System Parameters dialog.

By following the steps of one of the above solutions, Policy Patrol will recognize the postmaster as a licensed user and will apply any disclaimer rules to postmaster emails (including Out of Office replies).

Because the sender of the Out of Office replies is postmaster, the user merge fields will not be correct.

Another option is to configure an auto reply from Additional Tools > Auto replies. You would then need to configure an out of office reply per user. In the recipients filter you would select the filter with the user’s email address, in the ‘Send auto reply from’ you would enter the user’s email address. You could use a standard template with user fields that can be applied to all users, although if you want to indicate the out-of-office dates you would need to adjust the template for each person. Then in scheduling you can configure the schedule for the auto reply to be sent.

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